How to Protect Data in a Workplace Using Employee-Owned Mobile Devices

Protect Data in a Workplace

Mobile businesses increasingly face challenges with protecting both sensitive information and their reputations. It takes years to build a strong reputation like Ontario Exterior Solutions and and only seconds for an employee to unknowingly do something that will destroy that reputation.

According to research by Cisco, employees around the world are engaging in behaviors that put both corporate and personal data at risk. For example, 44 percent of employees misuse corporate computers, sharing work devices with others without supervision, while 46 percent of those employees admitted to transferring files between work and personal computers while working from home. IT professionals told Cisco the use of unauthorized programs caused almost half of data loss incidents.

You only need to watch the news to see that businesses suffer great consequences when their data is lost or compromised. A data breach can jeopardize a company’s reputation and brand. Whether it is financial data, intellectual property, or merger and acquisition plans, a breach can also reduce customer confidence and lead to fines. Fortunately there are ways to protect company data and the personal information of your employees and customers:

Mobile Device Management Software (MDM)

MDM provides the foundation on which IT managers can remotely control mobile devices. Smartphones, tablets, laptops, and desktops should have an application that allows the device to be monitored. Implement a variety of security options such as antivirus, firewall, and encryption software. If the device is lost, it can be located and locked. If necessary, the data can be wiped.


XenMobile is an enterprise mobility management (EMM) software suite that provides IT administrators with MDM capabilities. It provides app data encryption while separating personal and company information. It also provides for security and management of mobile devices, data and apps, and policies based on device ownership, location or status.


Airwatch secures all data stored on and transmitted to a mobile device. Administrators can configure the device for compliance enforcement, including automated responses if a device is lost or stolen. A device that is lost can be locked down, preventing the use of any of the devices features, including apps and Web browsers.

Airwatch enables IT administrators to manage apps, content and email, and to prevent employees from mismanaging their devices. Apps and security policies are automatically configured based on an employee’s role in the company.


MobileIron allows IT administrators to leverage existing resources, such as email, apps, documents, security certificates, devices, and content. It works across multiple platforms, such as Android, iOS and Windows Mobile. Personal content can be separated from corporate content, thus protecting an employee’s private data.

Samsung Knox

Samsung Knox is an MDM for Android devices. It protects the network from malware, hacking, viruses, and non-approved access. Samsung Knox can easily be integrated into existing MDM solutions or the Microsoft Active Directory. It is designed to secure all enterprise apps and data.


MDM’s are excellent tools, but there are other tools available. Lifelock is a tool that helps protect your personal information and that of your employees. It provides proactive identity theft protection and is Level 1 compliant under the Payment Card Industry Data Security Standard. The company is a recognized expert in privacy and security technologies, fraud, and criminal methods.

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